When developing a strategy to improve omnichannel customer service, it makes sense to define some focus points that are aligned with what customers consider important. Applying a customer-centric approach helps ensure that whatever channel the customer chooses, they'll have a consistently satisfying experience.
My research has identified the following metrics that contact center customers use to measure their satisfaction with the experience:
- Timely response and issue resolution
- Usability of the customer service channel
- Reliability
- Knowledge of customer service agents
- Level of personalization
Let’s examine how these focus points can be applied to omnichannel customer service via calls, social media, web chat, and email.
Providing omnichannel customer service via calls
TIMELY - Customer satisfaction peaked when calls were answered within a "reasonable" amount of time. The most common definition of "reasonable" was just over one minute, which achieved a 90% satisfaction rate. How does your contact center compare?
EASY - A phone is fairly easy to use, but IVR (Interactive Voice Response) can complicate things. Test your system regularly to ensure that calls are being routed correctly. If the routing options are difficult to understand or the voice message is unclear, customers will find it difficult to navigate.
RELIABLE - Is your system reliable, or do calls get dropped? Do your customers experience invasive background noise? These seemingly minor things can make a big difference when it comes to achieving an excellent customer experience.
KNOWLEDGEABLE – Do customer service agents provide accurate information that is useful to customers? Poor knowledge is the fastest way to lose customers, but customer satisfaction skyrockets when questions are effectively resolved on the first call.
PERSONALIZED – Customers appreciate engagement with a friendly, helpful voice on the other end of the line. Conversations are enhanced when agents introduce themselves and address the customer by name.
Phone support remains a cornerstone of customer care, but in an omnichannel strategy, it’s crucial that the call experience aligns seamlessly with other channels.
Omnichannel support on social media
TIMELY – Typically, people expect their questions to be answered within 30 minutes. Centers that respond more quickly than this can boost their social media profile.
EASY – For short and simple questions, social media is an increasingly popular customer service channel. Customers appreciate it when they don’t have to repeat themselves and when the responses are jargon-free.
RELIABLE – Because social media operates in the open, unreliable companies shoot themselves in the foot. Simply having a Facebook page or a Twitter account isn't enough. Social media should be handled with the same rigor as traditional channels when it comes to workforce management.
KNOWLEDGEABLE – Again, because social media is very open, agents need to provide accurate information or risk public embarrassment. Agents should be well-trained to answer questions accurately, effectively, and concisely.
PERSONALIZED – When customers log a question, they don’t want a generic response; they want one that addresses their specific issue. A friendly, helpful, and tailored response will increase customer satisfaction scores and boost the company’s reputation.
Social platforms are often the first point of contact. Integrating them with your other channels ensures a unified omnichannel customer service experience.
Improving omnichannel customer service with web chat
TIMELY - Web chat is sometimes called live chat and that reflects customer expectations. Waiting longer than 5 minutes is unacceptable, while a maximum wait of 15 seconds is becoming the norm.
EASY - Of all the customer service channels, web chat is one of the simplest to use. Questions are short and to the point, which helps agents respond accurately and effectively.
RELIABLE - Web chat systems are technically simple, which means they tend to be reliable. Agents must avoid misreading questions and making typing mistakes in the name of speed, however.
KNOWLEDGEABLE - Because customers use web chat to obtain a quick solution, customer service agents must be knowledgeable. On average, web chat agents achieved satisfaction scores above 78%, which is only possible with training.
PERSONALIZED – Web chat provides a great opportunity to engage with customers. Agents who are friendly, polite, and proactive in resolving questions are most valued by customers.
To maximize its impact, web chat should integrate smoothly with your CRM and other tools, creating a consistent omnichannel journey for customers.
Email as part of your omnichannel service strategy
TIMELY – Customers expect questions submitted by email to take longer to resolve than calls, but they are distinctly unimpressed when the response takes more than 24 hours. A response within an hour is considered good and a response within ten minutes is outstanding.
EASY – Although email is convenient and simple to use, it is important that customers receive clear and jargon-free replies. Customers also value responses that offer an alternative contact channel, should they need to escalate their issue, without having to play 'email tennis'.
RELIABLE – Security of information, followed by accuracy, are the priorities for customers. It's crucial to check how customer names are spelled and agents should never use short-form names until customers have used the abbreviation themselves.
KNOWLEDGEABLE – Good technical and product knowledge is expected. In the survey, 93% of customers said their questions had been completely resolved. The benchmark is therefore high.
PERSONALIZED – Customer service agents who are friendly, provide their names as a reference, and thank the customer for their email received the highest customer satisfaction scores.
Email remains essential for more complex queries. In an omnichannel framework, ensuring your email service is consistent with faster channels like chat helps customers feel supported at every step.
Conclusion
The five measures that matter to customers are timeliness, usability, reliability, knowledge, and personalization. Focusing on these five simple metrics will help you deliver great omnichannel customer service across all contact channels.
By aligning these metrics across calls, social media, chat, and email, businesses can ensure customers move seamlessly between channels without frustration—one of the defining advantages of a true omnichannel strategy.
Further Reading
Let's take a deeper dive into how resource planners can help omnichannel contact centers deliver consistent customer service across every channel.
